is the date of implementation of format/logbook for that particular month.ĥ.1.8 Issuance date of records/logbook/format shall be recorded in Annexure-III.ĥ.1.9 Officer/Executive of the concerned department shall check the number of formats/log books and receive with sign and date in the issuance record.ĥ.1.10 All log books shall be retrieved at the end of every calendar year or whenever filled whereas formats shall retrieve after one month of usage by user department e.g. (Annexure-I)ĥ.1.2 Request shall reach in QA department in last week of previous month as per the requirement.ĥ.1.3 Officer/Executive QA shall review the request and take the approval from Head QA / Designee for issuance of the Documents.ĥ.1.4 Officer/Executive QA shall issue the total number of Records/Log books/ Formats duly QA stamped in blue colour as per the request and put his / her initials with date(DD-MM-YY) on each formats and record of the same shall be maintained in Records /log book issuance record (Annexure-II).ĥ.1.5 Records/ Log Books issuance format and record shall be maintained as per calendar year.ĥ.1.6 Issuance of format/logbook shall be done two working days prior to implementation date of same for particular month.ĥ.1.7 Date mentioned on the format, logbooks, records etc. Request shall be authorized by department head.

3.1 Manager User department or his / her designee shall be responsible for giving the request for issuance of new Records/ Formats / Log Books and verification of Records/ Formats / Log Books before archiving.ģ.2 Executive / Officer QA shall be responsible for the issuance, archiving and control of Records/ Formats / Log Books.ģ.3 Head-QA shall be responsible for verifying and approval of the request.ģ.4 Head QA or his/ her designee shall be responsible for compliance of this SOP.ĭocuments : Records, Formats or Log books issued to user department with stamp having initials with dateĥ.1.1 Officer/ Executive-Initiator department shall send the request for issuance of Formats or Log Books on monthly basis.

Pharmabooks cf